Description

The Executive Assistant and Board Liaison ensures the smooth day-to-day operations of the Executive Director’s Office, providing vital support to the Executive Director and the Board President. Acting as the primary liaison to the Board, this role demands exceptional organizational and communication skills, along with the ability to work efficiently and professionally under pressure in a fast-paced environment. The Executive Assistant works closely with all Museum departments and external stakeholders, exhibits a high level of professionalism, and has a keen attention to detail.

Education and Experience

• Administrative experience, preferably supporting a senior leader.
• Post-high school education or training is preferred.
• Strong computer skills and a high comfort level with technology, particularly with  Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, OneDrive/SharePoint) and customer relationship management databases.
• Experience managing hybrid meetings with in-person and remote participants.
• Excellent verbal and written communication skills, and the ability to manage deadlines and produce accurate work.
• A polished and personable demeanor when interacting with colleagues, visitors, and stakeholders.
• Ability to troubleshoot systems, solve problems creatively, and make independent decisions in a fast-paced environment.
• Flexibility and attention to detail, with the ability to work independently with moderate
  supervision.
• Ability to maintain discretion and uphold high standards of confidentiality in handling personnel records, financial data, and other sensitive matters.
• Demonstrated ability to handle confidential and sensitive information.
• Exceptional multi-tasking skills with the ability to work on projects big and small.

Organizational Structure: Reports to the Executive Director

Schedule: Full-time, salaried position (40 hours/week, Monday-Friday, 9 AM–5 PM with occasional extended hours as required). This role is not conducive to work-from-home arrangements, and candidates must reside in or relocate to the Dover, DE area.

Responsibilities

• Provide administrative support to the Executive Director, including managing their calendar, correspondence, and presentations. Also manages other museum calendars as assigned.
• Independently handle high-level projects assigned by the Executive Director.
• Coordinate and help prepare spaces for meetings and video calls, including travel and meal arrangements as needed.
• Coordinate with the IT company to resolve technical issues when necessary.
• Serve as a liaison to the Board President, preparing meeting documents, scheduling meetings, and taking minutes when necessary. Archive board documents and maintain organizational files.
• Other duties as assigned.

Compensation

The position offers a salary range of $36,000 to $46,000 annually commensurate with experience, along with insurance benefits, IRA match, PTO, and more.

A Note from the Executive Director

“At the Biggs Museum of American Art, we’re entering an exciting phase of growth and transformation. This is a pivotal time for our institution, and we’re looking for passionate individuals who want to be part of something special. As our new Executive Assistant and Board Liaison, you’ll play a key role in supporting our leadership and advancing our mission. This position requires someone who is not only organized and detail-oriented but also a trusted partner who thrives on collaboration and understands the nuances of working closely with a senior leader. The working relationship between the Executive Director and this role is vital to ensuring the Museum operates efficiently and continues to serve our community in meaningful ways.

If you’re eager to contribute to the arts, be part of a dedicated team, and help shape the future of our Museum, we encourage you to apply. I look forward to meeting candidates who share our vision and enthusiasm for the role art plays in enriching lives.” – Hassan Najjar, Executive Director

Apply

If you’re excited about this role but don’t meet every requirement, we still encourage you to apply. Please be ready to discuss how you plan to address any areas where you may need to develop further. We value diverse experiences and perspectives and believe they enhance our team. We are open to considering all candidates who are passionate about contributing to our mission.

Interested candidates should send a cover letter and resume to Nancy Bissonnette (nancy.bissonnette@thebiggsmuseum.org) with the subject line “Executive Assistant and Board Liaison.” In your cover letter, please detail any additional skills you possess that you believe could be useful in a museum environment. Applications will be reviewed on a rolling basis until the position is filled. No phone calls please.

About working at the Biggs Museum of American Art

The Biggs Museum aspires to be one of the most prominent art museums in the Mid-Atlantic region—respected and valued for its collections and programs and admired for the diversity and commitment of its audience. It strives to be a leading advocate for the importance of art and creativity in education and the daily life of the community.

We believe that creativity has the power to improve individual lives and the well-being of a community.  As part of that belief, the Biggs is committed to achieving diversity and inclusion in its hiring practices, governance, programming and engagement with the community.  We are an equal opportunity employer regardless of, race, color, religion, gender, age, national origin, military status, veteran status, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic that is protected by law.